Personal Assistant PA/281/EW
Company: Disclosed at ineterview stage
Location: Gloucester
Status: Full Time
Salary: £20,000 - £25,000
Close Date: 14/05/2008
Job Description:
„X Minute taking and ensuring action plans are completed from management meetings
„X Organising and keeping up-to-date the Operations Director diary
„X Managing the Operations Director¡¦s correspondence
„X Monitoring departmental budgets and expenses
„X Booking hotel and travel arrangements for Operations management team
„X Copy typing of letters, emails and presentations
„X Follow-up on project milestones
„X Arranging both internal and external meetings
„X Communicating and working closely with the Operations Director¡¦s immediate team
„X Collating and managing the weekly expenses for the Operations Director
„X Administration and reconciliation of the company mileage project
„X Collecting weekly schedules from direct reports
„X Maintaining and administering holiday records for direct reports
„X Monitoring all invoices and arrange payment
„X Maintaining a follow-up file
„X Preparing documentation for all meetings and ensuring the Operations Director has followed up on all his action points to the specified deadlines
„X Build internal relationships with head office PA¡¦s and Senior Management team
„X Build knowledge of products, market-place and clients
„X Keeping all filing up-to-date
„X Book all meeting rooms for internal, external and corporate meetings
„X Book all catering
„X Manage budgets for catering
„X Assisting Operations Director to carry out any other reasonable duties according to business needs
„X A PA/Executive Assistant with at least 3 years¡¦ experience of working at senior management level
„X Intermediate Microsoft skills
„X Excellent communication skills
„X Flexible attitude
„X Highly confidential
„X Analytical and highly organised
Contact Information:
Job Code: PA/281/EW
E-mail: emma.whittaker@rswltd.co.uk
Website:
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